FRONT DESK ASSOCIATE

Announcement Number:
DGIS-0007-17
Department:
Lodging/Hospitality
Location:
Virginia
Position Status:
Flex
Salary:
$11.10 - $11.10 Hourly
Areas of Consideration:
ALL SOURCES
Relocation Expenses:
No
Application Email:
NAF.NSASP.DLGR.fcm@navy.mil

Summary

The mission of the Fleet and Family Readiness (FFR) Programs team is to maximize the physical, emotional and social development of the Navy family. FFR enables a ready Navy force through its Fleet Readiness, Family Readiness and Housing Programs. We service all non-appropriated fund (NAF) employees who work for Morale, Welfare and Recreation (MWR), Navy Gateway Inns & Suites (NGIS) and Bachelor Housing (BH) throughout the Fleet and Family Readiness Program for the Naval District Washington (NDW) Region.

Duties

THIS POSITION IS SUBJECT TO WORKING SHIFT WORK

Ensures security of all guests is maintained at all times.  Ensures guest privacy is maintained at all times. Must possess a welcoming manner and positive attitude; demonstrate effective communication skills; professionally interact with guests; answering guest questions concerning hotel facilities; and provide information about local attractions. Provide assistance in handling customer complaints, involving management as necessary.  Utilizes the Property Management System (PMS) to access the guest information, retrieve reservation information, change or cancel reservations as requested by the guest, or register guests.  Verifies registration information, secures a credit card for incidental expenses, and authorizes credit card for room charges. Provides guests with their room key or card.  Receives requests and processes reservations within established guidelines.  When rooms are not available, provides a certificate of non-availability (CNA) and/or alternative lodging in the area.  Registers and assigns rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guest accounts, making and confirming reservations, and presenting statements to and collecting payments as necessary.  Receives and is accountable for a change fund.  Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures. Responsible for inventorying all keys and any other supplies or amenities maintained at the front desk. Keeps the front desk and lobby area clean and neat.  May be required to run and print various reports from the PMS such as Expected Arrivals, Departure List, In-House Guest List and Night Audit reports.  Answers phones and transfers calls to appropriate individuals and replies to guest questions.  Logs trouble calls in the PMS and ensures the appropriate department is notified. Relocates guest to a different room when required.  May be required to retrieve Lost and Found items and contact the guest regarding lost or found items.

Qualifications

MINIMUM QUALIFICATIONS:

Preferred 6 months of work experience that demonstrates knowledge of basic principles, concepts, standards, and regulations related to hospitality operations.  Must be skilled in the use of a personal computer and various software programs.  Must possess basic math and reading skills.  Must be able to communicate clearly and effectively both verbally and in writing in English.  Ability to handle, control, and account for large amounts of cash.

SPECIAL REQUIREMENTS:

THIS POSITION IS SUBJECT TO WORKING SHIFT WORK

This position may be designated ALPHA personnel for inclement weather or in the interest of national security and may be required to report for work when other employees are excused.  This position is subject to the possibility of working on weekends and holidays, as well as, rotating shifts, often consisting of other than normal duty hours.  The staff member may be recalled to duty and/or required to work overtime, as necessary to meet mission requirements.  May be required to possess a valid driver's license. This position is subject to a favorable National Agency Background Check (NAC).

 The incumbent is required to obtain a front desk certification or industry equivalent within 6 months of employment, as well as, any other requirements outlined in the Lodging Career Path Guide.

Security Clearance

Public Trust - Background Investigation

What To Expect Next

Before submitting your resume and supporting documents, please review this checklist:

Resume
Completed  OF-306 (Declaration for Federal Employment) (may click on link to complete this form)
Proof of Education (if applicable to position requirements)
Reference form
Questionnaire
Any other supporting documentation

All applicants will be notified regarding their status.  Applicants will either be contacted for an interview or sent a letter of non-selection 4 - 6 weeks after announcement closing date.  If selected for an interview, applicants can expect to be contacted 3 - 4 weeks after their interview with a position offer or notification of non-selection.

How to Apply

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.

To apply for this position, you must provide a complete Application Package which includes: 

Go to www.usajobs.gov, type in keyword: NDW.  Upload your resume with the vacancy announcement number listed, to www.usajobs.gov, along with any additional required documentation (i.e. Declaration for Federal Employment form OF 306, Spousal Preference Form and PCS Orders, References, Educational Documents, etc.). Forms are also available on www.usajobs.gov. Email resume to NAF.NSASP-DLGR/fcm@navy.mil, Fax to 301-744-6564, or mail to: NAF Human Resources Office, 4260 Steve’s Way, Bldg 328, Indian Head, MD 20640